Visa Requirements

We kindly like to thank you for your interest in our EUROCORR 2018 conference. The organizers of the EUROCORR 2018 will support on your way to fulfill all the necessary formalities to obtain a visa to enter Poland. In order to speed this up, we kindly ask you to carefully read the information below.

First of all if you are a citizen of one of the countries of European Community you obviously do not need a visa. This also applies if you already have a Schengen Visa and that it will be valid when the conference shall be held.

Secondly if you are not one of the above mentioned cases, it may actually be the case that you do not need a visa. Poland has in the past signed a number of agreements that regulate this issue. Before you engage yourself in the formalities you can find the list of the countries on the website of the relevant Polish authority, or you can contact the Polish diplomatic or consular post in your vicinity.

If you are sure that you require a visa, we need you to do the following:

  1. Register for our conference at the conference website.
  2. Pay the amount required for the participation in the conference. 
  3. Fill in all fields in the Visa Application Form, otherwise your application may be rejected

What happens when all above are done by you, it is that the organizers shall issue a formal invitation form and register it with the Polish governmental body called “Urząd ds cudzoziemców”. We shall inform you by mail once this is done so you can apply at your local Polish mission or its representative.

We like to inform you that the decision to issue a visa is made entirely by the Polish authorities. This can take between 3 to 6 weeks.

Organizing Committee

Please note:
The Visa Application Form is available only for logged in users in the right top corner of the website.


DETAILED requirements of the invitation letter procedure

Invitation letters for visa purposes can only be issued to people who have completed the registration process and paid the registration fee.
Visitors from non-EU countries must possess a passport valid for at least three months longer than the planned date of departure from the Republic of Poland. Participants requiring a visa should apply immediately to the consular office or embassy of the Republic of Poland in their home country in order to avoid inconvenience.
See the list of countries whose citizens do not require a visa require a Visa 
here. Please note that the visa application process can take up to 6 weeks.
For more detailed information please see the official website of 
the Office for Foreigners Republic of Poland - CLICK.
The Congress Secretariat assists delegates by processing the official invitations on request. These letters do not commit the Local Organizer to any financial obligation.
Before your appointment, please contact the embassy and confirm ask which of the documents they require to issue a visa for you:


  • Your full name
  • Date of birth
  • Place of birth
  • Country of citizenship (country which issued your passport)
  • Passport number
  • Date of expiry of your passport
  • Your full name
  • Date of birth
  • Place of birth
  • Country of citizenship (country which issued your passport)
  • Passport number
  • Date of expiry of your passport
  • Permanent address
  • completed the registration process
  • paid the registration fee
If you need Send us an e-mail with information that you need Letter of invitation by the Congress Organizer
  • completed the registration process
  • paid the registration fee
  • confirmation of the booking of the hotel (you must attach confirmation)
  • fill VISA APPLICATION FORM (after registering and paying the fee, in your registration panel, the "VISA APPLICATION FORM" tab will appear at the top of the page. The tab will be active after receiving the money on our bank account)
  • ladies fill in also their maiden if it has been changed. If not please re-enter the maiden name
  • place of your residence in Poland during your visit – you must attach confirmation of the booking of the hotel (make sure your fill in point 4 in part A)
  • Formal invitation letter is issued for the period of your confirmed hotel booking
The Organizers can issue a Letter of invitation within 1 week, basing on the data you registered in congress system. A fully filled document shall be presented to the Polish authorities and once it is approved by the authorities we shall send it to you. This may take up to 6 weeks.
We can arrange three delivery methods


  1. Electronic version – free of charge, we will send you a scanned document to your e-mail address
  2. Regular post – free of charge, however the delivery cannot be guaranteed as there is no way to track the delivery. The organisers shall not be held responsible or liable for any delay or failure in delivery.
  3. Express delivery service (FedEx, DHL) – the fee shall be covered by the participant in advance, together with the congress fee. The express delivery fee is 30 – 60 EUR, depending on country of delivery. The organizer strongly recommends using the latter as it is faster and enables the delivery to be tracked (using a tracking number).
The invitation letter should be presented at the Polish embassy in your country in order to receive Visa for the Congress.